The ultimate guide to Google Docs

The ultimate guide to Google Docs


All that Google touches seems to turn to gold.

Not only did they help online businesses generate billions of dollars through their search engine, but they also continued to create and create other products. One of these products is Google Docs, a free word processor and an alternative to Microsoft Word that allows anyone to easily create and edit their own document to share.

This guide will explain the reasons why Google Docs

What is Google Docs?

No software downloads. No payment. No browser or specific computer needed. Are there really products that are so simple to obtain and use?

The answer is yes. word processor that works both online and offline. All you need is a Google Account, the same free account you use for G Suite or Gmail.

The cloud-based tool includes a clean presentation and unique features for users, such as collaborating from anywhere. The platform automatically syncs and records all of your work, so you do not even have to click "Save".

With these features, millions of users prefer Google Docs to other word processors. ] Google Docs vs. Microsoft Word

But what about Microsoft Word? Word has been longer than Google Docs and remains exceptionally popular today. Millions of individual users and businesses still pay a lot of money to use Word. So, why give up Word for Google Docs?

Microsoft Word must be purchased as part of a Microsoft Office package that includes several products that you might not even use, such as PowerPoint, Excel, and Outlook.

For example, Home and Business packages range from $ 69.99 (for an individual home user) to $ 150 (for an individual user at work) for an annual subscription. Google Docs, meanwhile, allows you to collaborate for free with any number of people, anywhere in the world.

Another advantage of Google Docs is that all your work is saved on the cloud, which means you won. Do not lose your 20-page report … even if your laptop is croaking. (Whew!)

For a blogger like me, I can not imagine using anything other than Google Docs every day. Unlike Word, my editors can enter my document as soon as it suits them and leave suggestions or comments. I can also respond to it whenever I want, whether at home or on the go with the Google Docs app.

Now that we have covered some of the benefits of using Google Docs, let's explain how to use it. 19659003]

Sharing and Collaborating with Google Docs

Users can use a variety of tips and tricks when using Google Docs, either as a team or as an individual.

Google Docs allows multiple people to work, collaborate and edit in one document in real time via any web browser. Here are some ways to accomplish this:

Sharing Your Google Doc Google

Individuals can share their document with as many people as they want and change their permissions to limit what they want. they can do.

started sharing, click "File", followed by "Share".

  share-google-doc

There are several sharing options – the one you choose is totally your choice.

1. Create a Shareable Link

The simplest way to share a Google Docs page is to generate a shareable link. This allows anyone to click on a single URL and view your document.

After opening the "Sharing" box, click on the "Get Shareable Link" button in the upper corner.

<Img src = "https://lh6.googleusercontent.com/NctJIMNs8bPqMxQcLLKWt02HQM3BSJljoujGRlwcxPt3MIrAC8grdl7h-Q-dj-A7P_dwFQ3MZMTdeWnOQmzkvEFejnWPtrjPeYUCiTUP5up9nJ0t5n6hNRZH7VJ4oeTdpvm-MZ74" alt = "sharing of & # 39; permission for your document

  share options

After. set the permissions, press "Copy link."

  copy-share-link

The URL will then be copied to your clipboard for anyone wishing to view the document.

2. e-mail address

You also have the option to share your document with an e-mail address, which will send an invitation to that person's inbox and add the document to their Google Account.

For this, return to the share box

Enter the e-mail address of the person you wish to share with and select an option from the drop-down list to modify their permissions.

 share-with-others

If you add a note to this invitation, it will be displayed in the invitation by e-mail.

3. Advanced Sharing Options

Return to your Share Box and click "Advanced".

Here you can see all sharing settings, including who has access to your document, their permission settings and the ability to invite more people or delete others.

  Sharing parameters

4. Make your document editable by anyone

Do you want to allow anyone to edit the contents of your document? Hit "File" and "Share", to get your shareable link.

 shareable-link

From the drop-down menu displayed, press "Anyone with the link can edit". [19659049] share-with-anyone ” width=”500″ style=”width: 500px;margin: 0px auto”>

As this option clearly states, anyone with your unique URL will be able to make changes, modify, and even delete your document … so be careful who are you? share it with.

Using Shortcut Keys

There are a number of shortcut keys to increase your productivity when working in Google Docs. See the following table for the most popular shortcuts.

 gdocs-shortcuts

For a complete list of Mac, PC, Android, iPhone and iPad shortcut keys, see this page.

Creating and Writing in Google Docs

What features of Google Docs will help you and your team create powerful documents, no matter where you are? Here are some options to try:

Work Offline

One advantage of Google Docs is that you can edit, save and create documents via your web browser even when you are not logged in to the L & # 39; Internet. This can be useful if you need to work during your trip. Changes you make are always saved and sync when you come back online.

But it's not an automatic feature. You will need to set up offline connections in your account.

To do this, go to the Google Docs home page and look for the menu button on the left side.

  google-docs-menu

press "Settings".

  google-docs-settings

A dialog box appears on the screen. To configure the offline modification, activate the "Offline" button. (This should turn the button blue, rather than gray.)

 edit-offline

Your browser will then adapt to offline editing and the following icon appears when editing your document without the Internet

  offline-icon

Using Voice Input

Voice technology is growing and Google has been at the forefront of this trend. You can speed up your writing process by using voice input in Google Docs.

To use this feature, first check the settings on your device to verify that your microphone is working.

. You will see a microphone icon.

  voice-typing-in-google-docs Click on it and start speaking. Google will convert your spoken words to text, which will appear on the page.

Using the Google Docs app

With the Google Docs app, users can continue to edit, share, collaborate in real time, add images, and create content while on the go.

The application even works offline once you have enabled this setting – the same way as on your laptop or desktop – and automatically saves your work on the cloud.

"Explore"

topic and stopped thinking, "Wow, I could use a suggestion or two on how to improve my piece."

Google Docs has you covered.

Clicking the "Explore" button then "Explore" – Google Docs will analyze the content you provide and suggest information that you can add to your room.

  explore-google-docs

or possible research that you could include to support your arguments and claims.

Formatting Your Document [1 9659006] Create a Google Docs page tailored to your needs and the content you create. Whether it's page orientation, images or page numbers, these tips will help you format your document as you wish.

How to change margins

If you want to make the most of the space document or format your document to print it, you may need to change the margins.

Before doing this, you will need to make sure that the rule is visible above your document.

Show rule.

  show-ruler

You should see a ruler under the formatting bar in your document.

Then, to change the margins of your page, locate the small blue button on the left side of the ruler and drag the knob to change your left margin

  Edit Google Doc margins

To change your right margin in Google Docs, repeat this procedure using the blue button on the right side of Google Docs your rule.

  change-right-margins If you need strict margins in your document, try using the "Layout" tool.

To do this, press "File" and then "Layout".

  page-setup

The following dialog box allows you to modify the margins.

  margins-doc

If you need the same margins in every document you create, save time and click the "Set Default" button. This will automatically copy your margin configuration to all new documents.

How to change the orientation of the page in landscape

You want to change the orientation of your document? Go to "File" and select "Layout".

 gdocs-page-setup

Then select the option "Landscape" under "Orientation" and press "OK" to make your changes.
  change-orientation [19659003] If you want all your documents to have the same orientation, press "Set as default".

How to Add a Text Box

Text boxes are a great option if you want to add an extra visual element to your document. They allow you to position additional text anywhere on your page without changing the format of your existing document.

In Google Docs, text boxes are classified as drawings. You can insert one by clicking "Insert" and "Drawing".

 insert-drawing-docs

This will open the "Drawing" function. Then press "Text Box".

Drag your cursor into the drawing area to create a large enough (or small) box for your needs.

  gdocs-drawing

Once the box is created, it's time to enter

You can change the font, color and alignment of the text in your box by using the bar navigation in the popup window.

  text-box-drawing

Happy with your text box? Tap "Save and Close" to insert the "drawing" into your document.

  insert-drawing

From there, treat your text box as an image. Select the image to change the alignment or move the area around your document for an ideal placement.

How to Add Page Numbers

Page numbers make it easier to navigate through your document and allow for better organization when printing – you will avoid asking yourself, "Is this page go here … or there? "

Add page numbers to your document by clicking on" Insert "," Header "and" Page Number ". Then choose the option of your choice.

  insert-page-numbers

How to create a hanging indent

Suspended indents automatically modify the margin of a paragraph without interrupting the format used elsewhere on your page. Here is an example:

  example-hanging-indent

To add an indentation in Google Docs, make sure your rule is visible by pressing "View" and "Show Ruler".

  show-ruler

Next, return to your main document and highlight the text you want to format.

Add a suspended indent by locating the ruler over your document and dragging the blue arrows on your specification.

to change the left indent and the right side arrow to change the right indent.

  change-indent

How to insert an image

To add an image to your document, simply place your cursor to insert the image.

Scroll to the top of the page and click "Insert" and "Image".

  insert-image-google-docs

Choose the location of the image – there are several options include your computer, the web, Google Drive, or URL.

Select your image, click "Open", and voilà! Your image should appear.

To learn more about this process, visit this page.

How to Create a Table of Contents

If you are writing a presentation or a white paper, a table of contents is a great way to display each section you create and the page number it is on.

You can insert a table of contents into your Google Doc by making sure that all subtitles are formatted with a "title tag". To do this, select your subtitle and press the appropriate label in your formatting bar.

  headin-tags-google-doc

Generally, the title "Heading 1" should be your main title. "Heading 2" tags must be subtitles, and "Heading 3" tags must be under subtitles.

You are now ready to create a table of contents. Hold your cursor where you want to insert it and go to the "Insert" tab. Click on "Table of Contents" and choose an option according to your preferences.

 table-of-contents-google-doc-1

Editing Your Document

Tracking Changes, Leaving Your Team Feedback from Members and Colleagues, Current Spell Check Execution and other important editing functions are all available in Google Docs for your work to reach its full potential.

How to track changes

document, you can ask them to "track changes". This will show you who made the changes, when they made these changes, and what the text was before they were changed.

You can track changes in Google Docs by editing "Edit" to "Suggesting" in the upper right corner. corner of the page.

 track-changes-in-google-doc-1

Then, when someone modifies your document, any changes appear in a different color, with a box the right side for display their name, their photo and the details of the edition.

  google_docs_tracking_changes-

You can then browse the changes you have made and accept or reject them as needed.

Comment Add Comment

With Google Docs, you and your team can leave comments to each other watching. These are often used as reminders to return to a specific section, leave more detailed review ideas or add URLs to other sites and images for reference.

To do this, select the word, phrase, or paragraph you want to comment on. and click on the "Add comment" button (the text box with the plus sign inside).

You can then write a comment – or paste a URL – into the comment area. Click "Comment" when you are ready to publish your box.

  Leaving-google-docs-comments

To edit the information in the box, click on the three dots on the right and select "Edit". You can also send comments under the original comment by typing the "Reply" box.

 reply to google-docs-comments

To delete a comment box, you can either "delete" or "resolve" the comment. Click on the three dots on the right and select "Delete" to delete the box. Click "Resolve" at the top right of the box when the problem has been resolved and you no longer need the box.

  resolve-google-docs-comments

If you are looking for more detailed information about adding and solving comments in Google Docs, take a look at this page.

How to find the number of words

Have you ever had trouble writing an article, a report or a blog because of the number of words you were trying to reach?

Although it is not always easy to reach the required number of words, Google Docs simplifies the count itself.

Once in your document, search for "Tools" in the navigation bar. Then select "Word Count".

 words count

Google will then display the total number of words (as well as the total number of pages, characters, and characters excluding spaces).

 word-count-confirm

To count the words of a sentence, paragraph or specific page, highlight the text you want to include and follow the steps above. Run a spell check

It's not uncommon for even professional writers to make an occasional spelling mistake. Google Docs can help all editors deal with this dilemma.

Run a spelling check to locate and fix any errors you may have missed. Think of it as your proofreader or personal editor.

To run a spell check in Google Docs, press the "Tools" button on your navigation bar and press "Spelling". Then select the option "Spell Check".

  google-docs-spellcheck

Google Docs will then analyze the entirety of your document for misspelled words and grammatical errors. You will have the choice to accept or ignore Google's suggestion. 19659003] If you frequently use a word that Google does not recognize, you can add it to your dictionary. This will prevent Google Docs from highlighting the word in future spelling checks.

How to add a crossed out barred

In Google Docs you can add a crossed bar by selecting the text to print, by clicking on the "Format" button in the navigation bar, "Text" and selecting "Closed off".

  google-docs-strikethrough

Using Google Docs Add-ons

You can add third-party tools or add-ons to your documents. These modules contain unique features to help you improve your work in a variety of ways .

You can find these modules by locating the "Add-ons" tab in your navigation bar and clicking "Get add-ons".

  google-ad-ons

Here are some modules You may find it useful:

Google Keep

Writing a document that requires data • Install it on your browser to collect notes, case studies, and references that you plan to cite then use the add-on to insert them as needed – notes you've saved with Google Keep.

Extensis Fonts

Consistent branding is important, but it can be difficult when using unique fonts. Extension Extensis Fonts imports thousands of fonts from the Google Fonts Library into your document to enhance the aesthetics of your room.

HelloSign

Rédac contract, agreement or other document requiring a signature? This add-on Google Docs will help you collect electronic signatures in a simple and secure way.

Translate

Need a translator? Install this add-on to easily translate your content into another language.

Lucidchart

This add-on allows you to add unique diagrams to your document, easy to design and edit. It's perfect for anyone working with data or looking for a fun way to display information.

Language Tool

Replay has been simplified in more than 20 languages. You will no longer have to ask yourself for your spelling or grammar. The Language Tool extension intercepts errors and errors no matter the language.

EasyBib

EasyBib is an automatic bibliography generator with more than 7,000 style options, including MLA, APA and Harvard.

Google Docs, Google Sheets and Google Forms in Google Docs

Thanks to Google Docs, it's easy to integrate with other useful tools like Google Sheets and Google Forms. If you create a spreadsheet or chart in Google Sheets, you can insert this information directly into Google Docs.

With Google Forms, you can create surveys that are automatically saved to Google Drive for easy access and access from Google Docs. 19659021] Google Sheets

Google Sheets is a great option for anyone who needs to create a chart, list, plan, or spreadsheet. It's a spreadsheet generator – similar to Excel – and free.

Once you have opened Google Sheets and created your chart, you can easily insert it into your document.

Do it by going to the toolbar. by clicking "Insert", "Graphic" and "From Sheets". You should be able to view and select the graph you want to add to your document.

  Google Forms </h3>
<p>  Google Forms is a great way to collect information and answers to surveys. . Go to the Google Forms site and start creating your form or survey in seconds. </p>
<p>  You and your team can collaborate and select a template from the Google Gallery or create a unique template to your liking. </p>
<p><img src=

Google Forms is also free and can be integrated with software such as Asana and HubSpot.

In addition, all your Google Forms documents and responses are automatically saved to Google Drive. access it easily on your Google Docs page.

To do this, click on the "Apps" icon when you open Google Docs. Scroll down to "Forms" to find the form or survey you want to open.

  Google-docs-app

A final feature to note is that people responding to your form or survey can do so on any type of document. device, making Google Forms a convenient option for everyone.

Conclusion

Congratulations! You are now a Google Docs pro. Whether you're a marketing executive or CEO, these tips will help you take advantage of Google's software and create incredible documents of any kind, no matter what your career path.

Google Docs lets you share your work with as many people as you want, when you want, making it a great tool for collaborative teams. It also simplifies your life by automatically saving changes to your document on the cloud … which means it's no longer necessary to lose your work. Finally, you can work on your documents from anywhere – whether you have an Internet or not.

With all these features, you can see why so many people jumped on the Google Docs train. Plus, it's free! Why not try?

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